The Squamish Public Library Community Meeting Room, an open carpeted space with a door at the left of the frame, small windows along the back wall, and a TV screen at the left.

About

The Community Meeting Room is a space for various programs and events, both private and public. Bring your own laptop to connect to our AV system, allowing for hybrid meetings and events. You can book it online.

Terms and conditions apply to all reservations.

Equipment

  • Room Capacity: 83 people
  • Seating available for up to 50 people
  • Coffee maker, kettle, and tea pots
  • 24 water glasses, 24 coffee/tea mugs, and 2 water pitchers
  • Podium
  • 86″ TV, built in microphones and speakers, cameras for speaker view and audience view.

Please note: all setup and takedown of AV equipment, food and kitchenette supplies, and furniture is the responsibility of the booking party. There are 15 minutes included complimentary for setup and takedown – if you think you will need more time for either, please book accordingly.

Community Room Door

Aox̠ tanoyop Tse-tsob

(Everyone is doing a good job)

Pronounced: Ay yuk tah noy up tsee tsahb

Elders of the Skwxwú7mesh Úxwumixw (Squamish Nation) gave permission to use these Skwxwú7mesh Snichim (Squamish language) words to name the BC Hydro Community Meeting Room in 1999.

The doors to the Community Meeting Room bear a carving of two eagles by Skwxwú7mesh master carver X̠walacktun.

Booking Rates

CategoryRate
Commercial$75/hr
Non-Profit*$35/hr

*Non-Profit/Community Groups are those whose objectives are unrelated to profit generation, including non-profit organizations, youth-run groups, educational organizations, and no portion of the organization’s earnings are distributed to its members, directors, or officers.

How To Book

  1. Search for your requested date and time in our online calendar using the button below. The room can be booked 7-90 days in advance. For bookings outside that window, please contact librarybooking@squamish.ca.
  2. Create your booking request.
  3. Choose your method of payment.
  4. Submit/email your Certificate of Insurance to librarybooking@squamish.ca.
  5. Once your payment and proof of insurance has been received, you will receive an email letting you know your booking is confirmed.
Book Online

Managing Your Bookings

Do I need insurance if I’m booking the Community Meeting Room?

Yes.

To use the community meeting room at the Squamish Public Library, you are required to obtain a Liability Insurance Policy with a minimum value of: $2,000,000 (2 million dollars) for all events, and; $5,000,000 (5 million dollars) to include an “endorsement” for “host liquor liability” for a liquor licensed event.

The insurance must name the District of Squamish as “additional insured” and a Certificate of Insurance must be provided to the District prior to the event. All Certificates of Insurance must also include a 30 day insurance policy cancellation clause.

Insurance can be purchased through https://www.eventpolicy.ca/. On this site the customer enters in the details of their event, a quote comes up, then the customer accepts and pays. The insurance certificate is automatically sent to the District of Squamish.

How do I see the reservations I’ve made?

See your reservations by visiting this page: squamishlibrary.libnet.info/myreservations.

You can log in with your library card OR reference number from your confirmation email.

Can I cancel a reservation?

Cancellations require 48 hours notice for a full refund, minus a $10 administration fee.

Go to bookings.squamishlibrary.ca/myreservations to manage your bookings.