Community Meeting Room
The Community Meeting Room is a bookable space for private and public programs and events. Bring your own laptop to connect to our AV projector system which is equipped for hybrid meetings and events.
Aox̠ tanoyop Tse-tsob
Pronounced: Ay yuk tah noy up tsee tsahb | “Everyone is doing a good job”
Elders of the Skwxwú7mesh Úxwumixw (Squamish Nation) gave permission to use these Skwxwú7mesh Snichim (Squamish language) words to name the BC Hydro Community Meeting Room in 1999.
The doors to the Community Meeting Room bear a carving of two eagles by Skwxwú7mesh master carver X̠walacktun. Learn more about public art at the library.
Room amenities
- Room Capacity: 83 people
- Seating available for up to 50 people
- Coffee maker, kettle, and tea pots
- 24 water glasses, 24 coffee/tea mugs, and 2 water pitchers
- Podium
- 86″ TV, built in microphones and speakers, cameras for speaker view and audience view.
Setup and takedown of AV equipment, food and kitchenette supplies, and furniture is the responsibility of the booking party. 15 minutes before and after your booking time are included for setup and takedown. If you need more time for either, please book accordingly.
To connect to the large display TV, simply bring your laptop. Our setup supports USB-C, USB-A, and HDMI connections.
- Windows users: Connect via USB-C, USB-A, or HDMI.
- Mac users: Connect using an HDMI cable. If your Mac does not have an HDMI port, we provide USB-C to HDMI adapters.
- Alternative option for Mac users: Download DisplayLink Manager to enable direct USB-C or USB-A connectivity.
If you’re hosting a Zoom session or joining a Google Meet or Teams session, you can do so directly from the in-room TV or from your personal device.
We recommend installing the Zoom Workplace desktop app on your laptop or the Zoom Workplace mobile app on your phone. This allows you to share your screen wirelessly if a wired connection isn’t available.
For detailed instructions, see our guide to joining online meetings from the Community Meeting Room.
Rates
Commercial: $75/hour
Non-Profit/Community Group: $35/hour
Note: Non-Profit/Community Groups are those whose objectives are unrelated to profit generation, including non-profit organizations, youth-run groups, educational organizations, and no portion of the organization’s earnings are distributed to its members, directors, or officers.
Purchasing an insurance policy is required to book the meeting room.
To use the community meeting room at the Squamish Public Library, you are required to obtain a Liability Insurance Policy with a minimum value of: $2,000,000 (2 million dollars) for all events, and; $5,000,000 (5 million dollars) to include an “endorsement” for “host liquor liability” for a liquor licensed event.
The insurance must name the District of Squamish as “additional insured” and a Certificate of Insurance must be provided to the District prior to the event. All Certificates of Insurance must also include a 30 day insurance policy cancellation clause.
Insurance can be purchased through EventPolicy. The insurance certificate is automatically sent to the District of Squamish.
How to book
Before booking, please see all terms and conditions that apply to reservations.
The room can be booked 7-90 days in advance. For bookings outside that window, contact librarybooking@squamish.ca.
- Use the button below to choose a date and create your booking request.
- After booking, submit your Certificate of Insurance to librarybooking@squamish.ca.
- You will receive an email letting you know your booking is confirmed.
To see your current reservations, visit My Reservations and sign in with your library card OR reference number in your confirmation email.
Reservations can be cancelled with at least 48 hours notice and receive a full refund, minus a $10 administration fee.